Data Lifecycle Management: Microsoft 365 Group mailboxes & site 7 year hold
This section describes the configuration of data lifecycle management retention policies within Microsoft Purview associated with systems built according to the guidance provided by ASD's Blueprint for Secure Cloud.
Estimated reading time: 2 minutes
Instruction
The below tables outline the as built configuration for ASD’s Blueprint for Secure Cloud (the Blueprint) for the Microsoft Purview portal at the following URL:
https://compliance.microsoft.com/informationgovernance?viewid=retention
The settings described on these pages provide a baseline implementation for a system configured using the Blueprint. Any implementation implied by these pages should not be considered as prescriptive as to how an organisation must scope, build, document, or assess a system.
Implementation of the guidance provided by the Blueprint will differ depending on an organisation’s operating context and organisational culture. Organisations should implement the Blueprint in alignment with their existing change management, business processes and frameworks.
Placeholders such as <ORGANISATION.GOV.AU>
, <BLUEPRINT.GOV.AU>
and <TENANT-NAME>
should be replaced with the relevant details as required.
Name
Item | Value |
---|---|
Name | Microsoft 365 Group mailboxes & sites 7 year hold |
Description | Retains all information stored within Microsoft 365 Group mailboxes & sites for 7 years |
Administrative Units
Item | Value |
---|---|
Admin units | Full directory |
Type
Item | Value |
---|---|
Choose the type of retention policy to create | Static |
Locations
Item | Value |
---|---|
Exchange mailboxes | Off |
SharePoint classic and communication sites | Off |
OneDrive accounts | Off |
Microsoft 365 Group mailboxes & sites | On |
- Included | All Microsoft 365 groups |
- Excluded | None |
Skype for Business | Off |
Exchange public folders | Off |
Teams channel messages | Off |
Teams chats and Copilot interactions | Off |
Teams private channel messages | Off |
Yammer community messages | Off |
Yammer user messages | Off |
Retention settings
Item | Value |
---|---|
Decide if you want to retain content, delete it, or both | Retain items for a specific period |
- Retain items for a specific period | 7 years |
- Start the retention period based on | When items were last modified |
- At the end of the retention period | Do nothing |
Related information
Security & Governance
- None identified
Design
Configuration
- None identified
References
- None identified